Toolbox Members Administration

The Organisation Members Administration tool allows the organisation admin to manage the roles of users in their organisation.

Clicking the Organisation Members Administration button opens the tool. This button can be found in the members toolbox, below the main toolbox buttons for the organisation.

The tool lists all users in the organisation, and for each user displays their current role and provides buttons to change the role.

The tool also provides a text search box to quickly find a user.

The four ascending roles of a user in an organisation are connected, member, editor, and admin.

#Connected Users

• Tag: connected:ORG_ID

• Users can connect to an organisation by clicking the Connect button on an organisation profile page.

• These users do not have any permissions in the organisation, however they are listed in the tool and can be promoted to other roles.

• Connected users have a Make Member button. Clicking this button will promote the user to a Member.

Members

• Tag: member:ORG_ID

• Members can create group documents in the Digital Library (created April 2026).

• Members are marked with a Member role.

• Members have two buttons:

  • A Make Editor button which will promote the user to Editor
  • A Remove Member button which will demote them back to a Connected User.

Editors

• Tag: editor:ORG_ID

• Editors have access to most organisation functionality such as creating and editing blog posts, creating events, and creating group projects.

• Editors are marked with a Editor role.

• Editors have two buttons:

  • The Transfer Admin Control button will make that user admin and the current user will be made an editor. The current user will lose the access to this tool.
  • A Remove Editor button which will demote the user back to a Member.

Admin

• Tag: admin:ORG_ID

• Organisations have a single admin user. This role is originally assiged to the user who created the organsation.

• The admin is the only one who has access to this tool and can manage the roles of other users in the organisation.

• Admins have no buttons. The admin can assign their role to another editor via the Transfer Admin Control button.

Auto Opening Email Links

When a new user connects to an organisation, a notification email is sent to the admin of that organisation. This email contains a link to automatically open the members tool.

This link is in the format:

https://www.landcaretas.org.au/members-toolbox?org-members-tool=ORG_ID

where ORG_ID is the organisation ID of the specific members tool to automatically open.